Expectations and Conduct

Our expectations of all participants at the conference

This EACR conference will bring together participants from across the world to share their research, learn, and discuss. We are committed to providing a safe and secure environment at the conference with an atmosphere of mutual tolerance and respect. Below are the expectations we have for all participants at the conference, including speakers, exhibitors and staff.

If the EACR believes that any participant’s behaviour is detrimental to the safety, security or wellbeing of others, we may ask them to change their behaviour or in extreme circumstances we may require them to leave the conference venue.

Electronic devices

All devices should be switched to silent mode during scientific lectures to avoid disturbance for the speaker and other participants.

Personal and professional conduct

We expect all participants to communicate professionally and constructively, handling dissent and disagreement with courtesy, dignity, and an open mind, being respectful when providing feedback, and being open to alternate points of view.

On a personal as well as professional level we expect participants to treat each other with courtesy and respect. We do not allow intimidating, threatening or harassing behaviour of any kind from anyone.

Children

Children are not permitted in any scientific session.

Safety and security

For security purposes, participants must wear their conference badge at all times when in the meeting venue. Personal items should not be left unattended apart from in designated storage areas.

Media policy

Photography

• Flash photography is not permitted during the scientific sessions.
• Speakers may request that no photographs are taken during their presentation, particularly in the case of unpublished data.

Social Media

• Speakers may label slides that contain sensitive data with “DO NOT POST”, and poster presenters may label their posters with “DO NOT POST”. Images or data from these designated slides or posters may not be posted on social media under any circumstances.
• Otherwise, the use of social media is encouraged throughout the meeting with the conference hashtag.

EACR photographs and video

The EACR may take photographs and video at the conference for publicity and marketing purposes. The photographer should be notified in the case of any concerns.
 

Above: Participants at previous EACR conferences.